Japan Media Corporation (hereinafter referred to as "the Company") aims to contribute to the development of society by earning the trust of its customers through the provision of high-quality services in its business activities, such as software development and information system services, and by promoting proper business operations and sound business growth. We recognize the importance of personal information and position activities to protect personal information as a foundational activity of our company. The Company recognizes that the sincere implementation of measures to protect personal information is a social responsibility, and hereby establishes the following personal information protection policy, which will be communicated to and thoroughly enforced among its employees.

1. Proper collection and use of personal information

   When collecting personal information, we will clarify the purpose of use to the individual and collect it within the scope necessary to achieve the purpose of use, with their consent, except in cases where it may harm the rights and interests of the individual or a third party. Furthermore, we will not use the collected personal information for any purpose other than the stated purpose, except as provided by law, and will take measures to prevent its use for other purposes.

2. Appropriate provision and entrustment of personal information

   Personal information collected will not be provided to third parties without the consent of the individual, except as ordered by law. When entrusting collected personal information to a third party, we will select a party that meets sufficient standards of personal information protection, and will provide guidance and management to ensure that these standards of protection are observed through contracts and other means, and that the information is handled appropriately.

3. Procedures for requesting disclosure, correction, deletion, suspension of use, and for complaints and consultations

   If you request disclosure, correction, deletion, or suspension of use of personal information subject to disclosure, or if you have any complaints or consultations regarding the handling of personal information, we will respond promptly within a reasonable scope in accordance with separately established procedures.

4. Prevention and correction of loss, destruction, falsification, leakage, and unauthorized access of personal information.

   Our company strictly manages personal information and takes reasonable safety measures against all risks, such as loss, damage, leakage, and unauthorized access. In the event of such problems, we will identify the cause and take corrective measures without delay.

5. Compliance with laws and other regulations regarding personal information

   Our company will establish and appropriately operate a management system that complies with the Japanese Industrial Standards "Requirements for a Personal Information Protection Management System" in order to comply with laws, regulations, and other guidelines regarding the personal information handled in all our businesses, as well as the personal information of our officers and employees. Our officers, employees, and collaborators will comply with laws, regulations, guidelines, and other related norms concerning personal information protection and the secrecy of communications.

6. Personal Information Protection Policy and Continuous Improvement of Management Systems

   We will continue to improve our personal information protection policy and management system to ensure that personal information protection is effectively implemented as required by society.

7. Measures to take when using obtained personal information to contact or communicate with the individual

   When we obtain personal information directly in writing, we obtain prior consent. In cases where personal information is acquired by other means, we will notify the person of the acquisition method and obtain his/her consent before contacting or contacting the person. In addition, we will stop using the information if requested to do so by the person in question.

Japan Media Co., Ltd. Head Office Sales Department
Representative Director Ryoji Kitamoto
October 1, 2009
Partially Revised June 1, 2022

Contact information for the privacy policy
1-8-2 Utsubohonmachi, Nishi-ku, Osaka City, Osaka Prefecture
Business Management Department
Phone: 06-6479-1700
email: privacy@japanmedia.co.jp

1. Handling of Personal Information

   • Our company will not collect or use personal information of website visitors without their consent, nor will we collect or use it without authorization.
     Even with consent, we will only use it within the scope of that consent.
   • Furthermore, we will not provide said personal information to third parties or entrust its processing unless consent has been given.
   • Furthermore, collected personal information will be securely stored and kept under strict management.
   • When outsourcing the processing of personal information, etc., we will do so under our strict management.
   • We will appropriately handle requests for disclosure, correction, or suspension of use of retained personal data, as well as complaints and consultations, in accordance with the Act on the Protection of Personal Information.
     For billing, you will be required to submit our prescribed invoice and proof of identity.
     Please contact the following office for the request procedure and necessary documents.

2. About the purpose of using personal information

   The purposes of use of personal information acquired and retained by the Company are as follows

   Types of personal information	Purpose of use	Disclosure Target
   Personal Information of Customers, etc.	Business communication Contract performance ・Information regarding the products and services we handle Seminars hosted (organized, co-hosted, sponsored) by our company, Information regarding exhibitions, etc. Responding to inquiries or requests from suppliers	Disclosure
   Personal information of employees and temporary employees of our business partners	・Employees of business partners and others based on the performance of various contracts Verification of dispatched employee	Non-disclosure
   Personal information of sole proprietors	・Verification of identity for sole proprietors based on the performance of various contracts	Disclosure
   Employees (including former employees)	- Confirmation of duties such as human resources and labor management, accounting, and general affairs.	Disclosure
   applicant for employment	Regarding the personal information of everyone who wishes to join our company, Contact, information provision, and recruitment selection	Disclosure

   Additionally, in order to carry out our business smoothly, we may outsource some of our operations to contractors. In such cases, we will entrust the handling of personal information to the extent necessary to these contractors. We will select contractors that meet our established criteria, enter into agreements regarding the handling of personal information, and provide appropriate supervision.

   Regarding use for purposes other than the above
   If there is a need to use personal information for purposes other than those described above, we will obtain your consent for such use, except when permitted by law.

3. Organization Name, Address, Representative Name

   Japan Media Co., Ltd. Head Office Sales Department
   Address: 1-8-2 Utsubohonmachi, Nishi-ku, Osaka-shi, Osaka-fu
   Representative Director Ryoji Kitamoto

4. Personal Information Protection Manager

   Kazuhiko Uegaki, General Manager, Business Management Department
   Phone: 06-6479-1700
   E-mail:privacy@japanmedia.co.jp

5. Regarding the provision and disclosure of personal information to third parties

   As a general rule, we will not provide or disclose personal information obtained to third parties without the consent of the individual.
   However, this does not apply in the following cases. Furthermore, when providing or disclosing to a third party with the consent of the individual, we will take appropriate measures to protect personal information for the recipient of such provision or disclosure.

   • As required by law
   • When necessary to protect human life, body, or property, and it is difficult to obtain the consent of the individual concerned.
   • When it is particularly necessary for the improvement of public health or the promotion of sound child-rearing, and it is difficult to obtain the consent of the individual
   • by the execution of duties prescribed by laws and regulations by national institutions, local governments, or persons entrusted thereby
     When it is likely to interfere with the performance of the relevant duties
   • When obtained from a provider who has already given consent to provide information, including re-provisioning.
   • When you have already notified the individual of certain matters, such as provision to a third party, in public information for officers and shareholders

6. Procedures for Requesting Disclosure, etc.

   • Contact for requests for disclosure, etc.
     Cotton Nissei Building, 1-8-2 Utsubohonmachi, Nishi Ward, Osaka, Osaka Prefecture, 550-0004
     Japan Media Co., Ltd. Head Office Sales Department
     Business Management Department
     Phone: 06-6479-1700 / FAX: 06-6479-1701
     E-mail:privacy@japanmedia.co.jp
   • Forms for requests for disclosure, etc., and other methods for requesting disclosure, etc.
     Please download the "Request Form for Disclosure of Retained Personal Data / Power of Attorney" from the link below, fill in the necessary information, and submit it by mail or electronically (e.g., photo) to the address mentioned above.
     

     Request for Disclosure, etc. of Retained Personal Data・
     Download Power of Attorney

   • Methods for confirming that the requester of disclosure, etc., is the principal or an agent
     If the requester is the individual concerned, please enclose one of the following for the individual.
     • Copy of resident registration
     • Driver's license copy
     • Copy of Health Insurance Card

     If the person making the request for disclosure, etc., is a proxy, please enclose a letter of attorney and one of the following for the person in question and the proxy

     • Copy of resident registration
     • Driver's license copy
     • Copy of Health Insurance Card

   • Fees for Notification of Purpose of Use of Retained Personal Data or Disclosure of Retained Personal Data
     There is no fee, but please enclose stamps for return mail (the required number).

     (Note) "Retained Personal Data" refers to
     Personal information systematically organized so that it can be easily searched for, and which the Company has the authority to fully respond to requests of disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties, and disclosure of records of provision to third parties, as requested by the individual. However, personal information that falls under any of the following shall not be treated as "retained personal data."

     If the existence of the personal information becomes known,

     • Danger to the life, body, or property of oneself or a third party.
     • Anything that is likely to promote or induce illegal or improper acts.
     • Risk of harming national security, damaging trust with other countries or international organizations, or suffering disadvantages in negotiations with other countries or international organizations.
     • Anything that may hinder crime prevention, suppression, investigation, or the maintenance of public safety and order

7. Response to requests for disclosure, etc.

   • We will respond to you in writing stating our response and action in the manner of your choice.
   • The identification documents you send at the time of billing will be used solely to verify that the applicant is the individual whose personal data is being requested. We will not transcribe or copy this information. The documents will be returned to you enclosed with the reply form.

   • We may refuse your request for disclosure, etc., based on laws and regulations concerning the handling of personal information, national guidelines, and other norms.
     In that case, we will respond and handle it by providing notification of rejection and the reason for it.
     We appreciate your understanding in advance.

8. Name of certified personal information protection organization and contact for resolving complaints

   • Name of Certified Personal Information Protection Organization: Japan Information Economy Society Promotion Association
   • Contact for complaint resolution: Personal Information Protection Complaint Consultation Service
   • Address: 1-9-9 Roppongi, Roppongi First Building 12F, Minato-ku, Tokyo 106-0032
   • Phone number: 03-5860-7565 / 0120-700-779

   This is not an inquiry contact for our company's products or services.

9. Measures taken for the safe management of personal information

   • Our company strictly handles personal information and has established privacy protection regulations based on our privacy policy compliant with JIS Q 15001, and we operate a personal information protection management system.
     To ensure the appropriate handling of personal information, we implement security measures from four perspectives: organizational, human, physical, and technical.
     
     Please inquire below for specific safety management measures.

Japan Media Co., Ltd. Head Office Sales Department
Business Management Department
TEL:06-6479-1700
Email: privacy@japanmedia.co.jp